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We have answered some of the more commonly asked questions for your convenience below. You will also find listed our affiliations and media.
Facility FAQ
Typically we divide the day into two time slots (9am-1pm and 5pm-10pm) for wedding ceremonies and receptions. Four-hour timeslots are available for reception only events, corporate events, rehearsal dinners, and other special events. Your event may go later into the evening with a $500 per hour charge.
The use of our event venue with vaulted ceilings, a grand stone fireplace and covered terrace. On site parking, full service restroom facilities, house linens, fifteen 60″ round tables, 120 natural wooden padded folding chairs, buffet service tables, bar service tables, and 360 degrees of unobstructed mountain views. Wedding Ceremony and Reception includes our Bridal Bower for changing into your wedding clothes. Ceremony set up and take down is also included.
Since Claxton Farm is a private working farm, we request that you have an appointment for a tour of the farm and its facilities. Any meetings with vendors involved with the event must be prearranged with your Event Specialist.
Yes, dogs must be on a leash. It will be necessary for you to have someone in your group assigned to “doggie duty” to ensure clean up after your pet. Also, the Bower may be used for keeping your dog but they must be in a crate if so.
The nearest hotel to Claxton Farm is a Fairfield Inn and Suites on Weaver Boulevard, which is less than a 10 minute drive from the venue. There are plenty of accommodations convenient to Claxton Farm. Please ask about our Lodging List for more information about cabin rentals, Air Bnb’s, VRBO’s, B&B’s and more! Another great source of information about accommodations in Asheville can be found on www.exploreasheville.com.
Generally, cars cannot be left overnight since it is a private farm and the main gate is locked. However, if you think transportation might be a problem for your guests, we can make arrangements for vehicles ranging from passenger vans to 55 passenger motor coaches. If at the end of the event, it becomes necessary to leave a car on site, arrangements must be made with the Event Manager on duty prior to vacating the property.
Yes, your guests can be dropped off right at the event site! Parking for events is directly beside the event site with a slight incline. Handicap Parking is located right by the barn entrance with level concrete access.
Rentals / Ceremony / Reception FAQ
A major perk of using M7 Event Solutions is that we are a full service event planning organization, so we handle all the details of rentals for you.
M7 Event Staff
No, the acoustics are unbelievably good and no microphone is needed.
Depending on your group size, guests should be comfortable inside the venue or on our side covered terrace right outside of the venue. For larger groups, we would discuss a rental tent to provide additional covered seating and an alternative ceremony site. In most cases we wait out the rain, the staff will dry the chairs and we go on as planned!
Yes, we have a Vendor List with photographers, videographers, florists, bakers, officiants, salons and wedding planners!
Bar FAQ
Yes, security is required for all private events.
Yes – in compliance with NC State Law.
No – the license under which we operate does not permit a cash bar.
Catering/Beverages FAQ
No, M7 Event Solutions is a full service event organization with our own catering company. We can provide many different options to cater to your tastes and wishes.
2.5 weeks prior to your event. After this time, you may increase the numbers but they may not be reduced.
Yes! Our kitchen can accommodate you and your guests’ dietary needs. We need to know the names of those guests to ensure they get their meal.
Staff FAQ
There will be an Event Captain, whose main role is to be the liaison between the property owners, our company, you and your family/guests. The Event Captain main focus is set up, event staff, and food. The Event Captain also ensures that the wedding and reception are executed exactly as we have planned and that you and your guests are served to the fullest extent possible. If you are having your wedding at Claxton Farm- there will also be a Wedding Attendant present to help make sure all your needs are met and the ceremony runs smoothly. The Wedding Attendant is on duty from the set up start time intercepting and directing vendors, directing the ceremony processional and keeping the timeline flowing smoothly until the monumental moments have occurred such as cake cutting; special dances, etc. After the Wedding Attendant has completed her duties, the Event Captain will assume the full role to the end of the evening. Service attendants according to your group size will also be onsite, including: grill cooks, buffet attendants, and general maintenance staff.
They perform many roles including making sure the event site stays clean, dirty dishes are taken away, your food and drinks are set-up and served, and you and your guests are happy and have everything you need.
To make sure everything is in order and will run smoothly, to organize everyone in their roles for the ceremony, and most importantly, to make sure the bride is happy, stress-free, and enjoying one of the most important days of their life!
Our staff members are in uniform: a black M7 Event Solutions polo shirt and black pants, and are always clean, neat, and professional. The Event Captain and Bridal Attendant may be dressed in nice, professional attire.
Tipping is not required but always appreciated and encouraged. There is an option to add a percentage onto the staffing section of your contract as a tip, or you may also provide cash tips for staff on the day of your event.
These are the typical times required to prepare the facility for your guests. Depending on the specific details of your event, additional set up/staff time may be required.
The service charge is 10% and will be added to your event subtotal. This is a “planning fee” and is paid, in part, to your Claxton Farm Event Sales Office. Services covered in this fee are on-site client meetings, planning and coordinating all event details- including but not limited to rentals, entertainment, catering, staffing, etc.
Entertainment FAQ
Yes you can, although we would prefer to contract the entertainment as we find it relieves stress for all. If you book a DJ or Band directly, there is a $150 electrical fee charge. If you are contracting with a band, they should supply their own equipment.
We do not have a sound system in-house. If you are booking a band or Dj, they should provide their own sound system. If you prefer to bring in a sound system to play music from a phone/playlist, you are welcome to. You will need to designate someone from your party to operate this playlist for you and make any announcements (emcee the event). Additionally, the venue does NOT have Wi-Fi, so please be sure to download any playlist(s) to your device before arriving to the venue on the day of your event.
